| Use
this checklist to manage your event details: |
| Event
Marketing: |
 |
Flyers |
flyers
or signs for break rooms, bathrooms, by time clocks,
entrances, etc. |
|
Invitations
/ Email invites |
invite
guests via internet, mobile device or direct mail |
|
Promotional
Giveaways |
custom
logo t-shirts, coozie coolers, cups and more |
| Site
Preparation: |
|
Electricity |
electricity
required to run inflatables, concession items, fans, lights,
microphones, DJ booth or band instruments; extension cords
and generators |
|
Water |
water
source for dunk tanks, mister tents, water inflatables,
concession |
|
Pest
Control |
treat
for ants, mosquitoes and bees where children will be
playing. |
|
Grass |
cut
grass a few days before event to prevent grass clippings
from gathering on guest’s shoes and clothing |
|
Underground
Utilities |
mark
off all underwater sprinkler systems, electrical wires, etc.
before placing stakes into grounds for tents and inflatables |
|
Security |
police
officer or volunteer to direct traffic and watch over parked
cars |
|
Directional
Signage |
directional
signage creating an easy path for your guests to follow |
|
Valet
Service |
valet
service for parking guests vehicles |
|
Shuttle
Service |
shuttle
service to transport guests from parking area to event
site |
| Event
Site: |
|
Security |
police
officer to mingle among crowd to keep all guests safe |
|
Boundaries |
colored
tape or roping to create boundaries for event area; poles or
stakes as needed |
|
Tents |
tent
size based on expected guests, open/green space, food
display/service areas; tents need to weighted down or staked
into pavement or grass (may require water source if water
weights are used) |
|
Seating
and Dining |
seating
for every guest or percentage seating |
|
Climate
Control |
fans
or heaters for guests comfort; misters for hot summer day
events (misters require power and water) |
|
Garbage |
trash
cans and liners; removal of waste at end of event (dumpster
may need to be rented if one is not provided on-site) |
|
Restrooms
/ Changing Stations |
restroom
needs (porta potties, porta toilet trailers or site may have
restrooms); space for entertainers to practice and change
into costume |
|
First
Aid |
plan
of action in case of an emergency; first aid supplies on
hand |
|
Decor |
décor
for tents, tables and site (colorful balloons, pennants, sky
dancers and props) |
